Pursuant to Resolution No. 21 of the Board of Directors of the Trade and Development Bank, dated March 18, 2024, the Annual General Meeting of Shareholders is hereby announced.
- Company Name and Address:
Trade and Development Bank
Peace Avenue 19, 1st Khoroo, Sukhbaatar District, Ulaanbaatar 14210, Mongolia
Head Office of Trade and Development Bank - Meeting Venue, Date, and Time:
Date: April 29, 2024
Time: 9:00 AM
Venue:
Peace Avenue 19, 1st Khoroo, Sukhbaatar District, Ulaanbaatar 14210, Mongolia
1st Floor, Head Office of Trade and Development Bank - Participation Format:
Hybrid (in-person and online participation) - Record Date for Shareholders Eligible to Attend:
April 9, 2024 Agenda of the Meeting:
Information Items:
- Presentation of the 2023 Operational and Financial Reports of Trade and Development Bank JSC;
- Auditor’s conclusion on the 2023 Financial Statements;
Decision of the Board of Directors on Dividend Distribution.
Discussion and Approval Items:
- Review and approval of the Board of Directors’ conclusions on the Operational and Financial Reports of Trade and Development Bank JSC;
- Approval of the expenses of the Board of Directors of Trade and Development Bank JSC.
Documents for Shareholder Review:
- 2023 Operational and Financial Reports of Trade and Development Bank JSC;
- Audited 2023 Financial Statements and Auditor’s Conclusion;
- Board of Directors’ resolution on Dividend Distribution;
- Draft resolution on "Approval of the Board of Directors' conclusions on the Operational and Financial Reports of Trade and Development Bank JSC" to be adopted at the Annual General Meeting;
- Draft resolution on "Approval of the Board of Directors' expenses of Trade and Development Bank JSC" to be adopted at the Annual General Meeting;
- Voting Ballot for the Annual General Meeting of Shareholders.
PROCEDURE FOR REVIEWING MATERIALS FOR THE ANNUAL SHAREHOLDERS' MEETING:
Shareholders eligible to participate in the Annual General Meeting can review the meeting materials and related documents starting April 17, 2024, through the following methods:
- By visiting the website investor.tdbm.mn;
- By contacting their securities company;
- By contacting the Meeting Organizing Committee at the Trade and Development Bank Head Office on weekdays from 10:00 AM to 5:00 PM.
INSTRUCTIONS FOR ATTENDING AND VOTING IN THE MEETING:
In-Person Participation:
- Shareholders attending in person must register on the day of the meeting, April 29, 2024, between 8:30 AM and 8:50 AM, and enter the meeting room.
- Requirements for in-person attendance:
- For individuals: A valid national ID or passport must be presented. Authorized representatives must provide a notarized power of attorney along with a valid national ID or passport.
- For legal entities: Representatives of legal entities must submit a notarized copy of the legal entity’s registration certificate and an original or notarized copy of the decision authorizing their participation (e.g., shareholder meeting resolution or Board of Directors resolution). Additionally, they must present a valid national ID or passport.
Online Participation:
- Shareholders participating remotely must access the website investor.tdbm.mn and follow the instructions to join the meeting and cast their votes by 8:50 AM on April 29, 2024.
Advance Voting:
- Paper voting: Shareholders can submit their ballots to the Counting Committee at the Trade and Development Bank Head Office from April 17, 2024, to April 26, 2024, at 5:00 PM.
- Electronic voting: Shareholders can cast their votes on the website investor.tdbm.mn from April 17, 2024, to April 26, 2024, at 5:00 PM.
CONTACT INFORMATION FOR THE MEETING ORGANIZING AND COUNTING COMMITTEES:
- Address: Trade and Development Bank Head Office, Peace Avenue 19, 1st Khoroo, Sukhbaatar District, Ulaanbaatar 14210, Mongolia
- Phone: 11 328227
- Email: [email protected]
- Working hours: Weekdays from 10:00 AM to 5:00 PM